HAVERHILL SHOE CITY DART LEAGUE

By-Laws

ARTICLE 1   NAME

The name of the organization shall be Haverhill Shoe City Dart League.

ARTICLE 2  DEFINITIONS

Section 1-    Whenever the term HSCDL is used in the By-Laws, this shall mean Haverhill Shoe City Dart League.

Section 2-    Whenever the word Board is used in the By-laws it shall mean that body described in Article 6, Section 1.

Section 3-    Whenever the term “Senior Board Member” is used in the By-laws, it shall mean the most Senior Board Member, in terms of continuous service, if there be no Senior Board Member, in terms of continuous service, there will be an election for that position among the board members present.

Section 4-    Whenever the term “General Member” is used in these By-laws, it shall mean a league member other than a board member.

Section 5-    Whenever the term “Sponsor” is used in these By-laws, it shall mean an entity sponsoring a participating team in the HSCDL.

Section 6-    Whenever the term “Neutral” is used in these By-laws, it shall mean a person not involved in the team, location, or division under discussion.

Section 7-    Whenever the term “Member Captain” is used in these By-laws, it shall mean a person whom is either a captain-elect of a member team of the HSCDL, or designated representative thereof.

Section 8-    Whenever the term “Captain” is used in these By-laws, it shall mean a person whom is either captain-elect of a member team of the HSCDL, or designated representative thereof.

Section 9-    Whenever the masculine gender nouns or pronouns are used, it shall also refer to the feminine.

Section-10-  Whenever the singular term(s) is used, it shall also include the plural.

Section 11-  Whenever the term “Recall” is used, it shall mean the right or procedure by which an official may be removed by vote of the people on petition.

ARTICLE 3   OBJECTIVES

Section 1-    The objectives of the HSCDL shall be to promote darting, coordinate the functions and activities of darts and sanction league play according to Rules in effect, as well as establish friendly relationships with similar organizations.

Section 2-    The HSCDL shall be a non-profit, non-political and non-sectarian organization.

ARTICLE 4  FEES AND DUES

Section 1-    General membership and Sponsor fees shall be established and may be revised by a two-thirds (2/3) majority vote of those board members present at any board meeting.

Section 2-    Fees, if any, for HSCDL sponsored activities shall be established by a two-thirds (2/3) majority vote of those board members present at any board meeting.

Section 3-    General members and sponsors fees shall be applicable to the period established at a board meeting, and shall be payable in advance.  An applicant of General membership or sponsorship shall be considered to be properly registered as a member when, within current policies, the application form and appropriate fees have been received and approved by a simple majority of the board.

Section 4-    General membership and sponsorship fees shall be applicable each season.  General members or sponsors failing to submit their fees on or before the announced time of registration deadline will not be scheduled or allowed to participate in league sponsored events unless prior arrangements are approved by the board.

ARTICLE 5 MEMBERSHIP

Section 1-    Application for General Membership is open to anyone who has an interest in darts as a sport, and is of legal drinking age.

Section 2-    Application for Sponsorship is open to all organizations expressing an interest in darts as a sport and is encouraged by HSCDL subject to the geographical limitations as set by the board, currently any organization within city limits.  Participation may also be approved by the board (i.e. as with Willowbrooke in Newton, NH and Bobby’s Barn in Groveland, MA.)

Section 3-    All memberships are subject to approval by a simple majority vote of the board.

Section 4-    A membership may be terminated by a 2/3 majority vote of the board if a member creates or behaves in a manner which is prejudicial to order and discipline.  The Board’s decision in such matters is final.

Section 5-    Any general member found guilty of conduct unbecoming of a lady or gentlemen, and the case may be, may be suspended for said offense by the President, with the advice and consent of the other members of the board.

ARTICLE 6  THE BOARD

Section 1-    The board shall be comprised of at least three persons, but not more than seven, which shall include the President, Vice-President, Treasurer, Secretary and three arbitrators, any of which may be a league consultant of the HSCDL.

Section 2-    A board vacancy must be filled no later than the next scheduled regular board meeting following the creation of the vacancy, and so will be filled by a 2/3 majority vote of the Board members present, Provided,

• A. The proposed General Member appointee is a member in Good standing.
• B. The names of all nominees for appointment are submitted to the board and.
• C. A two-thirds majority vote of the Board members present

    

At the meeting approve the nominee for appointment.

Section 3-    A Board member’s status is automatically terminated when, without sufficient cause he fails to appear for three consecutive board meetings per term, or is more than twenty minutes late for three consecutive meetings.      

Section 4-    Board Members removed under the provisions of Article 6, Section 3, shall not be permitted to run for any office in HSCDL thereafter.

Section 5-    Board members are volunteers, and must be committed to the work involved.

Section 6-    All Board members are elected from within theBoard.

Section 7-    Board members are subject to recall, for cause, from a unanimous vote of the team Captains.  Sufficient cause must be submitted and approved by the board prior to any action being taken.

Section 8-    Board members including the President, Vice-President, Treasurer, and Secretary, may resign from office at any time during their term of office by submitting oral or written notice to that effect to the remaining board members.   Such resignation shall be effective immediately upon receipt of such notice.

Section 9-    No more than two individuals with a financial interest in a single sponsorship will be permitted to serve on the board.

Section 10-  All board members, regardless of position, will have a term consisting of two years.

Section 11-  At no time shall a board member disclose any board activity or business to a non-board member.  Any board member found doing so shat be dealt with in accordance with Article 5, Section 4.

ARTICLE 7  BOARD DUTIES/QUORUM

Section 1-    The board will meet as determined by the President.  The meeting date, time and place will be determined by the President. The secretary will notify all board members of such details.

Section 2-    Board meeting will have a time limit of not more than three hours from the time the meeting is called to order and closed.  A maximum of Fifteen minutes may be allowed for completing a point under discussion.  This section may be waived by unanimous vote of the board members in attendance.

Section 3-    Sixty Six percent of the Board members in attendance shall constitute a quorum.  In the absence of the President, the Vice-President shall preside over the meeting.  In the absence of both the President and Vice-President, the meeting shall be rescheduled.

ARTICLE 8  DUTIES OF OFFICERS

Section 1-    PRESIDENT:  The President shall preside at all meetings  Of the HSCDL, unless excused by virtue of the NO  VOTE  PROVISO, which is Section 5, Article 8.  He may only vote to break a tie.  His signature will be one of two valid signatures on the League checking account.  He shall decide all questions or order, sign all orders upon the Treasurer for all sums of money ordered by the league to be paid, appoint all committees, unless otherwise ordered, and he shall be ex-officio, a member of all committees.

Section 2-        Should the President take leave of office, the Vice-President shall assume the duties of the President with the provision that he will call for the Election Meeting within 30 days of his leaving office.

Section 3- TREASURER-The treasurer shall receive and maintain custody of all HDSCL funds and shall promptly deposit all monies received. His signature shall be one of two signatures of the League checking account.  He shall keep a correct account thereof and pay all orders properly drawn upon him.  He shall be responsible for the collection of all fees, dues or other monies from the HSCDL members and shall be required to submit a Treasurers Report quarterly.  He will at the discretion of the Board, submit the books for an annual audit at the end of each calendar year.  An independent auditing firm or an auditing committee composed of three board members will be appointed to conduct the audit review and submit the findings to the board.

Section 4- SECRETARY-The Secretary shall keep accurate minutes of the proceedings of the League, notify members of their election, issue notices of meetings, type and distribute prior meeting minutes to all board members, conduct correspondence for the HSCDL, and perform such other duties that may from time to time be imposed upon him. At his resignation or removal from office, he will submit any and all books, papers or correspondence to his successor, as all such is the property of HSCDL.

Section 5- VICE-PRESIDENT- The Vice-President will preside at all meetings when the President is not available.  He will assist the President in any matters deemed necessary.

Section 6- BOARD MEMBERS-The Board members, together with the board, shall have and exercise supervision of the affairs of the HSCDL and shall control and manage its properties and effects.  They shall assist in the administration of the HSCDL policies, and provide an enforce penalties for infractions committed by HSCDL members.

Section 7- NO VOTE PROVISO-No board member may vote on operational or protests taking place in a darting establishment in which he possesses a financial interest or in matters concerning a team of which he is a member.

Section 8-        All checks issued by the HSCDL must be signed by one of the two authorized officers. They are President or Treasurer.

ARTICLE 9- MEETINGS

Section 1-Board Meeting- Such meetings shall be comprised of Board Members only, unless by invitation of the Board and shall be subject to the provisions set forth in Article 7.

Section 2-Protest Meeting-Such a meeting shall be subject to the provision set forth in the rules currently in effect.

Section 3-Captains Meeting-All Captain’s meetings per regular season will be mandatory.  Such meetings must be announced by direct mail to all Member Captains at least seven days prior to the meeting date.  Captain or the Co-Captain must attend.

Section 4-Recall Meeting-Such a meeting shall be held subject to provisions set forth in Article 14.

Section 5-Special General Meeting-Such meetings may be called for by petition, by a League member and for a specific purpose only.  The specific purpose must be in writing and must be signed by at least twenty-five members in good standing within the HSCDL.  No other business will be discussed at such a meeting.  The Board must announce the date, time and location of such a meeting no later than twenty days from the date the petition is received by the Secretary.  The NO VOTE PROVISO, as described in Article 8, Section 7, shall apply to those board members attending a Special General Meeting.

Section 6- Unless otherwise specified, ALL meetings shall be called for at the discretion of the Board.

Section 7- Persons, other than Sponsors of darting establishments, using a home address instead of their sponsoring establishments address, will not be included in any mailings sent by the Board.

Section 8-It is the responsibility of all Board members and Team captains to maintain a current and valid phone number and address with the secretary.   Such phone numbers by which notice shall be given whenever required by the other provisions of these By-Laws.

ARTICLE 10   NOMINAION AND ELECTIONS

Section 1- Elections shall take place at the Fall Banquet or as determined by the Board.

Section 2- All elections shall be effected by secret ballot.  It shall be the responsibility of an active Board Member to construct such a ballot and distribute it to all voting members.

Section 3- Each voting Board Member may vote once for each vacancy.

Section 4- Nominations for President, Vice-President, Treasurer, and Secretary will be oral, and made from current Board Members.

Section 5- Should more than two candidates be nominated and run for any of the titled offices, the following shall prevail:  (a) any candidate receiving at least fifty percent of the votes cast shall be considered elected, or (b) should the condition occur that neither petitioner garner fifty percent then there will be a run-off between the two candidates who received the highest number of votes cast on the first ballot.

Section 6- General Board Member positions shall be determined to be those who volunteer, and show a great amount of involvement in the league.

ARTICLE 11  GENERAL

Section 1-The Board is given full power to make, alter, amend or repeal any and all By-laws of the HSCDL at any regular or special meeting without giving prior notice of their intention to do so.  A two-thirds vote of the Board of Directors is required to make, alter, amend or repeal any By-laws of the HSCDL.

Section 2- Rules and regulations to supplement the By-laws shall be devised for the purpose of clarity and uniformity.  Any addition, deletions or changes may be make according to the provisions set forth in Section 1 of Article 11.

Section 3- The order of business and or procedures of any meeting called or any subject not covered by these By-laws, or noted in Board minutes shall be subject to “Roberts Rules of Order, Revised”.  However, should there be a conflict with these By-Laws, and “Roberts Rules of Order Revised”, the latter shall prevail.

ARTICLE 12  CONTRACTS AND AGREEMENTS

Section 1- The Board shall have the sole authority to enter into contracts and agreements in the name of HSCDL.  Such contracts and agreements must bear the signature of the President and be attested to by the Secretary and the Treasurer in order to make such contract or agreement binding upon the HSCDL.  In such a contract between the HSCDL and President or between the HSCDL and Secretary and Treasurer, a Board Member must attest to such contract.

ARTICLE 13  EXPENSES

Section 1- All expenses are subject to the approval of two-thirds majority vote of the Board.

ARTICLE 14  RECALL OF BOARD MEMBERS

Section 1- Any Board member may be recalled from office by a two-thirds majority vote of the Board.  Members other than Board members may institute recall under the provisions set forth in Article 9, Section 5.

Section 2- Any Board member recalled by the Board may appeal under the provisions set forth in Article 9, Section 5. Such appeal must be in writing and received by the Secretary no later than fifteen days after the Boards recall ruling.  There can be no further appeal.

Section 3- Recall voting shall be accomplished by secret ballot, within the Board, by two-thirds majority vote.

Section 4- Should recall take place at a Special General Meeting, it shall be followed by an election to fill the created vacancy or vacancies at a Special Captains Meeting.  If the President is recalled, the office shall be assumed by the Vice-President, after which a new Vice-President shall be elected.  A subsequent ballot shall be held to fill the new vacancy.

Section 5- Any Board member who is recalled and such recall is subsequently and finally upheld, shall be barred from serving on the board.

Section 6- Should the President be recalled and appeal his case, his duties shall be assumed by the Vice-President from the date of petition until a final determination is made at a Special General Meeting.

ARTICLE 15  POLICY

Section 1- Policy changes and temporary rulings as approved by two-thirds majority vote of the Board, and general information will be in the form of announcements issued by the Board. These policy changes and temporary rulings will be considered by be in force immediately.  It is the responsibility of each League Member to read such announcements.

Section 2- It is a policy of this League to establish and maintain in these

Rules Committee at least four volunteers, to assist in resolving any conflicts which may arise.